[Date]
[Name of Custodian of Records]
[Title]
[Public Agency Name]
[Street Address]
[City, State Zip Code]

RE: Right to Know Request per RSA-91A

Dear [Custodian of Records]:
Pursuant to the Right to Know Law (RSA. 91-A), I am requesting public access, within 5 business days, to the governmental records reasonably described as follows:

1. [ Describe the records sought with enough detail for the public agency to respond. ] for the period from MM/DD/YYYY to MM/DD/YYYY.
Be as specific as possible while not excluding records you may want.  Try to limit the date to a manageable period.  If you want emails on a certain topic you must state the topic and the date range of interest and the persons from or to whom these emails were sent.  If you want documents, you must describe these documents specifically, such as invoices associated with a named lawsuit, or a construction project, etc.  Public bodies are not required to answer questions so all Right to Know requests must be made as a request for existing documentation, even if that documentation is in electronic form only.

2. Invite the public agency to call you for further clarification if your request is burdensome for them.

Per RSA 91-A:4 IV(c) If you deny any portion of this request, please cite the specific exemption used to justify the denial to make each record, or part thereof, available for inspection along with a brief explanation of how the exemption applies to the information withheld.

Please let me know when these records are available for inspection or you may email the records to me at [ EmailAddress ].  Should you wish for copies of documents, it is highly recommended that you first inspect what is given to you before requesting copies.  Typical copy charges are 50 cents a page.

Thank you for your lawful attention to this matter.

Sincerely,

[Your Signature]
[Your Name]
[Street Address & Mailing Address, if different]
[City, ST ZIP Code]
[Phone number]
[Email Address]

Per RSA 91-A, governmental records means “any information created, accepted, or obtained by, or on behalf of, any public body, or a quorum or majority thereof, or any public agency in furtherance of its official function. Without limiting the foregoing, the term “governmental records” includes any written communication or other information, whether in paper, electronic, or other physical form, received by a quorum or majority of a public body in furtherance of its official function, whether at a meeting or outside a meeting of the body. The term “governmental records” shall also include the term “public records.””